How We Purchase
Purchases under $1,000
New Smyrna Beach Utilities is using the VISA purchasing card through Bank of America. Vendors who are capable of accepting and processing VISA are able to process small dollar amounts without the necessity of a purchase order. The use of Purchasing Cards reduces administrative and operational cost for the low dollar purchase. Field Purchase Order may also be issued for amounts under $1,000.
Small Procurement (Purchases under $5,000)
A minimum of three quotations is obtained for all purchases from $1,000 to $4,999. Quotations may be obtained by either competitive oral or written quotations.
Request for Quotation (Purchases of $5,001 to $10,000)
Written Quotations are obtained in writing and is a less formal process not requiring terms and conditions.
Formal Request for Quotation (Purchases $10,001 to $75,000)
Formal Quotations with terms and conditions will be sent out and requires a minimum of three written quotes and is less formal process than a sealed bid.Quotes will be placed on DemandStar or AURSI.
Formal Competitive Purchases (Purchases of $75,001 and over)
All purchase of $75,001 or more require a formal solicitation process unless otherwise provided for by New Smyrna Beach Utilities Policy, such as Emergency or Sole Source. An Invitation to Bid or Request for Proposal will normally be used for purchases of $75,001 and over. The awards are typically recommended to the lowest, most responsive and responsible bidder or in accordance with other award criteria when stipulated. All purchases over $75,000 require approval from the Commission Board. Please check our OPEN BID INFORMATION page for current Bids.
Maureen Lynch, CPPB
Phone: (386) 424-3046
Mail: P.O. Box 100, New Smyrna Beach, FL 32170.
Fax: (386) 424-2748